Overview
We are seeking a highly reliable and proactive Personal Assistant to support a business owner in the construction/home services space. This role will serve as a dependable right-hand, assisting not only with day-to-day business operations but also providing general personal support as needed.
This is a dynamic position ideal for someone who is organized, detail-oriented, and comfortable handling a mix of administrative, operational, and light personal tasks.
Key Responsibilities
- Manage daily scheduling, calendar, and appointments
- Assist with basic bookkeeping and expense tracking
- Create and maintain material lists and job-related documentation
- Coordinate tasks and follow-ups to ensure nothing falls through the cracks
- Provide general administrative and operational support
- Assist with personal tasks and day-to-day coordination for the business owner
- Post content to social media platforms as directed (no content creation required)
- Maintain organization across emails, documents, and ongoing projects
- Communicate regularly with the business owner to understand priorities and execute tasks accordingly
Required Qualifications
- Strong English communication skills (written and verbal)
- Highly organized with strong attention to detail
- Ability to take direction and execute tasks independently
- Comfortable handling a wide variety of tasks in a fast-paced environment
- Reliable, responsive, and consistent in daily communication
- Tech-comfortable and able to learn new tools quickly
Preferred Qualifications
- Experience supporting contractors, construction companies, or home service businesses
- Prior experience as a Personal Assistant, Executive Assistant, or Operations Support
- Familiarity with:
- Material lists / job tracking
- Scheduling jobs or crews
- Basic bookkeeping tools (e.g., QuickBooks or similar)
- Strong problem-solving skills and ability to think ahead
What Success Looks Like
- Tasks are completed accurately and on time with minimal follow-up
- Clear and consistent communication with the business owner
- Improved organization and efficiency across daily operations
- Ability to anticipate needs and proactively support both business and personal responsibilities