Are you a naturally organised individual who thrives on keeping things running smoothly behind the scenes? Do you love being the go-to person who can turn a chaotic inbox into a streamlined workflow? At dwojjidw, we are looking for a proactive and detail-oriented Office Administrator to join our team on a permanent, full-time basis. Working directly from our vibrant local office, you will play a pivotal role in managing our day-to-day administrative operations, coordinating team schedules, and ensuring our workplace remains structured, welcoming, and highly efficient.
Key Responsibilities
- Front-of-House & Communications: Serve as the first point of contact for dwojjidw, managing incoming phone calls, responding to general email inquiries, and welcoming visitors with a professional and friendly demeanour.
- Office Operations: Oversee daily office maintenance, monitor and replenish office supplies, manage incoming/outgoing post, and liaise with external vendors and building facilities management.
- Document & Data Management: Maintain accurate digital and physical filing systems, assist with basic data entry, and prepare high-quality documents, templates, and spreadsheets for internal team use.
- Meeting & Event Coordination: Coordinate internal and external meetings, manage shared calendar bookings, prepare meeting rooms, and assist in organizing occasional company team-building events.
- Financial & Admin Support: Assist the finance department with basic administrative tasks, including processing expense claims, sorting invoices, and tracking office receipts.
Required Skills & Experience
- Proven Administration Experience: At least 1–2 years of experience working in an office administration, reception, or team assistant role.
- Technical Proficiency: Strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and comfortable adapting to new digital tools and databases.
- Exceptional Communication: Outstanding written and verbal communication skills, with the ability to interact professionally with stakeholders at all levels.
- Time Management: Excellent organisational skills with a proven ability to prioritises tasks effectively and multitask in a fast-paced environment.
- Attention to Detail: High accuracy in data entry, proofreading, and maintaining internal records.
Nice-to-have
- Prior experience working with project management software (such as Trello or Asana).
- A basic understanding of bookkeeping principles or experience using accounting software like Xero.
- First Aid or Fire Warden certification.
What We Offer / Why Join
At dwojjidw, we believe that a supportive and collaborative environment is key to everyone's success. We offer a competitive salary, comprehensive holiday entitlement, and a dedicated budget for your professional development and training. You will be joining a close-knit, welcoming team that values open communication, celebrates shared achievements, and offers genuine opportunities for career progression. If you are ready to make this office space your own and drive efficiency across dwojjidw, we would love to hear from you. Apply today with your CV and a brief cover letter outlining why you are the perfect fit for this role.