Buying Admin Assistant (FTC)

Are you ready to take hands-on ownership of the retail critical path and keep dynamic product ranges moving smoothly from concept to delivery? Profiles Creative is looking for a proactive and detail-oriented Buying Admin Assistant to join a well-known heritage department store team on a full-time fixed-term contract (FTC) until the end of January 2027! Operating in a hybrid working arrangement in London, you will play an essential role in keeping daily buying operations organised, accurate, and completely on schedule.

In this role, you will be the operational backbone of the buying team, ensuring purchase orders are raised without error, suppliers remain fully aligned, and key delivery milestones are consistently met.

Key Responsibilities

• Raise, process, and maintain purchase orders (POs) across internal systems, ensuring product codes, quantities, and pricing are accurate.
• Actively monitor and update the critical path to track production schedules and highlight potential delivery delays early.
• Maintain regular correspondence with suppliers, chasing order statuses and resolving routine queries efficiently.
• Manage stock and merchandising spreadsheets using Microsoft Excel to keep all team data up to date.
• Collaborate closely with the wider buying team to support day-to-day intake, administrative workflows, and operational tasks.

Required Skills & Experience

• Proven experience or solid foundational knowledge in buying administration or retail head office operations.
• Practical understanding of critical path management and tracking production delivery milestones.
• Strong communication skills with experience managing supplier and vendor liaison professionally.
• Proficiency in Microsoft Excel.
• High attention to detail with the ability to manage multiple administrative deadlines in a fast-paced environment.

Nice-to-have

• Prior experience coordinating samples, including logging products, organising fit sessions, and managing sample rooms.
• Familiarity with courier management and tracking sample approvals.