Interior Design Project Coordinator

About the Role
We are seeking a highly organized and technically proficient Interior Design Project Coordinator to support a high-end residential interior design firm. This full-time remote role is ideal for an experienced interior design professional who enjoys both the creative and operational sides of bringing a project to life.

You will help coordinate multiple active projects from concept through installation, serving as a key point of communication among clients, the lead designer, technical drafter, vendors, trades, installers, and other project partners.

Exceptional written communication is essential. You must be able to communicate clearly, warmly, and professionally with high-end clients and industry partners while keeping projects organized and moving forward.

Key Responsibilities
Client Communication and Project Coordination
Serve as a primary point of contact for clients throughout the design and implementation process
Draft polished, professional client-facing emails and correspondence
Coordinate meetings, presentations, selections, approvals, installations, and other project activities
Maintain clear communication among clients, the design team, vendors, trades, and installers
Proactively communicate next steps, outstanding decisions, and potential issues
Help provide a seamless and organized client experience from project kickoff through completion
Project Management and Administration
Manage multiple residential design projects at different stages
Maintain project schedules, deadlines, task lists, and follow-ups
Track project details, approvals, orders, deliveries, and outstanding items
Coordinate project information with the technical drafter
Keep project documentation and digital files organized and current
Identify potential problems and follow up consistently to keep projects moving
Coordinate with trades, installers, workrooms, vendors, and other project partners
Vendor Communication and Procurement
Communicate professionally with vendors, showrooms, manufacturers, workrooms, and trade partners
Source furnishings, finishes, materials, and other products
Place and manage orders
Review quotes, specifications, acknowledgments, and invoices for accuracy
Track orders from placement through delivery and installation
Follow up on delayed, damaged, incorrect, or missing items
Coordinate delivery, receiving, warehousing, and installation logistics
Maintain accurate purchasing and order-status records
Design and Presentation Support
Assist with residential interior design concepts and selections
Create polished concept boards, mood boards, and client presentations
Prepare furniture, finish, material, and product selections
Research products that align with each project’s aesthetic, budget, and requirements
Collaborate with the design team to refine selections and presentations
Ensure presentation materials are accurate, cohesive, and professionally presented
Technical Coordination
Work with the technical drafter to ensure design intent and project information are accurately reflected in drawings
Review drawings and communicate revisions or missing information
Coordinate dimensions, specifications, and product details
AutoCAD experience is preferred but is not the primary focus of the role
Required Qualifications
Professional experience with a residential interior design firm
Understanding of the residential design process from concept through installation
Excellent written and verbal English communication
Experience communicating directly with clients, vendors, and industry partners
Knowledge of interior design materials, furnishings, finishes, and specifications
Experience sourcing products and materials
Experience with procurement, order management, and delivery tracking
Strong project-management and organizational abilities
Ability to manage multiple projects and competing priorities
High attention to detail and consistent follow-through
Ability to work independently, anticipate needs, and solve problems proactively
Strong technical proficiency and ability to learn multiple software platforms
Preferred Qualifications
High-end or luxury residential interior design experience
Experience managing projects through installation
Experience coordinating with technical drafters
Experience with Houzz Pro
AutoCAD experience
Familiarity with industry standards, trade resources, and vendor practices
Who We’re Looking For
The right candidate is proactive, accountable, and comfortable taking ownership. You can move from responding to a client, to following up on a delayed order, to reviewing information with a drafter, to preparing a design presentation without losing track of the larger project.

You enjoy checklists, schedules, systems, and follow-ups. You notice details others miss, communicate confidently, and understand the level of service expected in high-end residential design.

Position Details
Employment Type: Full-Time
Location: Remote
Schedule: Monday through Friday during Pacific Time business hours
Industry: High-End Residential Interior Design
Applicants should submit a resume and a brief introduction explaining their relevant experience. Portfolios are encouraged and should demonstrate residential interior design, sourcing, presentations, or project execution.

Please highlight experience with client communication, vendor coordination, procurement, order management, project coordination, and managing multiple projects.