Senior Project Manager - Live Events - Motorsport

Location: Oxfordshire UK / International Travel

For over 10 years, our client has delivered technology, AV, and immersive experiences across Formula 1 and major live events worldwide. Supporting leading F1 teams and Formula 1 Management across all 24 races, this work spans hospitality suites, paddocks, garages, pit walls, fan zones, and factory environments.

Alongside motorsport, they deliver technical production and live event solutions across concerts, festivals, theatre, conferences, and venues including the Southbank Centre and Barbican. Based in Oxford, they’re a fast-growing company working in some of the most demanding and exciting live production environments in the world.

About the Role:

We are looking for an experienced Project Manager with a background in LIVE EVENT, motorsport, sporting events, agency environments, or other fast-paced international delivery settings. The successful candidate will thrive in high-pressure environments, manage multiple concurrent projects, and confidently coordinate across technical, operational, and client-facing teams.

This role is suited to someone who is highly organised, proactive, and solutions-focused, with strong communication skills and the ability to manage projects through all stages of delivery. You will play a key role in ensuring projects are delivered on time, within budget, and to the highest operational standards while maintaining clear communication across clients, suppliers, and internal departments.

Key Responsibilities:

Project Delivery

• Manage projects from planning through to on-site delivery and post-event review
• Produce detailed project plans including schedules, staffing requirements, equipment lists, logistics planning, and operational timelines
• Coordinate project milestones, dependencies, and deliverables to ensure projects remain on track
• Produce accurate project updates, schedules, reports, and delivery documentation throughout the project lifecycle
• Ensure clear communication across internal departments, suppliers, and stakeholders throughout delivery

Client Coordination

• Act as a day-to-day point of contact for assigned clients and projects
• Maintain strong client relationships through proactive communication, regular updates, and effective expectation management
• Lead project meetings and ensure actions, timelines, and deliverables are clearly communicated and tracked
• Coordinate effectively across clients, suppliers, production teams, and operational stakeholders to maintain project alignment

Operational Coordination

• Coordinate technical crew, suppliers, equipment, freelancers, and operational logistics across projects
• Work closely with production and operations teams to ensure successful project delivery on-site
• Support international travel planning, freight coordination, scheduling, and operational requirements
• Align internal departments and operational teams to ensure project milestones and delivery requirements are achieved
• Support quality assurance across project delivery and operational execution

Budget & Resource Management

• Manage project budgets, cost tracking, and forecasting across assigned projects
• Monitor project spend and identify any risks, discrepancies, or commercial impacts early
• Manage project scope changes and communicate impacts on timelines, budgets, and operational delivery
• Maintain accurate project documentation, schedules, financial records, and operational reporting
• Coordinate resources effectively to ensure delivery standards and operational efficiency are maintained

Risk Management & Problem Solving

• Proactively identify project risks and operational challenges throughout the project lifecycle
• Support the implementation of mitigation plans to minimise operational and commercial impact
• Adapt quickly within fast-paced live event environments and make decisions under pressure
• Support contingency planning and project issue resolution to maintain delivery standards

Stakeholder & Team Coordination

• Build and maintain positive working relationships across clients, suppliers, freelancers, and internal teams
• Communicate effectively across multiple departments and operational stakeholders
• Support collaborative working practices across production, technical, logistics, and operational teams
• Contribute to continuous improvements in project delivery processes and operational standards

Essential Skills & Experience

• Experience in project management within live events, AV, production, motorsport, technical production, or agency environments
• Strong organisational, planning, and coordination skills
• Excellent communication and stakeholder management abilities
• Experience managing project budgets, schedules, logistics, and operational delivery
• Ability to manage multiple concurrent projects within fast-paced, time-critical environments • Strong attention to detail with a proactive and solutions-focused mindset
• Ability to make decisions confidently under pressure while maintaining delivery standards and client relationships
• Willingness and availability for international travel

Desirable:

• Experience within Formula 1, motorsport, or live sporting events
• Understanding of AV systems, event technology, or production workflows
• Experience working on international projects or live productions
• Familiarity with project management, scheduling, or resource planning software • Experience working within agency-led delivery or client service environments